Use Dentally's Rotas to quickly block off holiday periods for a Practitioner and prevent appointment booking.

You need to have Level 4 (Administrator) permissions to do this.

Rotas

Use the tools to set up a Rota

  1. Set up a Stencil

  2. Use the Stencil to set up Schedules

  3. Use the Schedule to set up the Diaries

Diary Menu

Find Rotas under Settings > Diary

Dentally Rotas Settings menu

Add a holiday Stencil

Add a Stencil tat makes all days unavailable in the Calendar.

  • Add a new Stencil

Dentally Rotas Holiday Stencil
  • Click on the small calendar icon to the right of the line.

  • This will turn the line red. The Calendar icon will have a 'x' in it.

Dentally Rotas Stencil - day not available
  • Save the Stencil

Schedule

  • Add a new Schedule

Dentally Rotas Add a Schedule
  • Name the new schedule something like 'Practitioner holidays' or 'holidays'

  • Select the Practitioner

  • Select the holiday stencil

  • Select the location

Dentally Rotas New Schedule with dates
  • Set the start and end date for this Schedule.

  • In the example above the Practitioner is on holiday from Monday 2 August 2021 until Sunday 22 August 2021. Their calendar become available for booking on Monday 23 August 2021.

  • Enable the Schedule.

  • Save the changes

Layering Schedules

You can apply multiple schedules to a Practitioner.

Dentally Rotas layering Schedules
  • In this example Practitioner Rosie Diver has a working week pattern from 01/02/2020 until 28/02/2021. A second pattern from 01/032021 until 25/10/2021 and a third pattern from 2/8/2021 until 22/08/2021.

    You can see that in patterns 1 and 2 this practitioner is working Monday through Friday.

    In the third pattern, they are not working, i.e. their calendar is not available , for 2 weeks in August.

Additional Help with Rotas

We have additional Web pages with help on Rotas.

Rotas - an overview

How do I set up a diary for a new Dentist?

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