A template saves you a lot of time and effort.
A template is a file that serves as a starting point for a new clinical note. When you open a Notes template, it is pre-formatted or partly completed in some way.
If you find yourself creating similar notes over and over again, it might be a good idea to save one of them as a template, and then you won't have to format your notes each time you want to make a new one. Just open the template and start from there. It is a quick way of making sure you have the right information, every time.
Use a Notes template to:
ensure that all similar treatments have consistent information recorded,
quickly complete a series of fields
ensure that all patients receive the correct information.
Why have your personal Clinical Notes Templates?
Create your own clinical notes templates so that you:
Have access to your personal notes templates wherever you are working
Have notes that match your personal preferences for the treatment
Your personal clinical notes templates are linked to your Dentally login and therefore travel with you wherever you are working.
If you have permission levels 1, 2 or 3, you can create your own personal clinical notes templates from My Account.
To create, edit, or delete clinical notes templates for the site, you must have Level 4 (Administrator) permissions or you need to have "Can manage Templates?" set as an opt-in permission in Settings > Users > Edit > Security. You can access the Notes from Settings > Templates > Notes.
Clinical Notes Templates Name Restrictions
When creating your clinical notes templates please be aware that your shortcut MUST BE unique across your site. For example, if you already have a hygienist template called Hygiene1 you CANNOT call your personal notes template Hygiene1.
How to set up your personal Clinical Notes Templates
From My Account, select Template Notes from the left hand menu
Either select a template from your list or create a new template for your personal use
Create a new Clinical Note Template
To create a new personal Clinical Note template
Select New Note
Type in the name and shortcut for your new note template
Complete all the fields in the new note
Click on Save when you are finished.
Use a Clinical Note Template Shortcut
A shortcut automatically inserts the text into the clinical notes
Each shortcut MUST be unique to your Practice
If you try to use a shortcut that is already in use, in the list of templates, you will be notified as you try to save the note.
Change the shortcut to something unique and save
To use a personal Clinical Note Template
To use a personal clinical note template, use the template picker from the notes section of the treatment
type in the shortcut followed by a space.
To use the Clinical Notes Template Picker
Select from the Mine tab to see your personal templates.
To see all the notes templates for the practice, select the Practice Tab
To use the template from the list, simply click on the template once.
Close the window and the template notes have been added to the treatment.
Save as normal.
To edit or Delete a Personal Clinical Notes Template
To edit or delete a personal clinical notes template, go to My Account
Select Template Notes
Select the template from the list
Edit the note and save
Delete the note
Practice Clinical Notes Templates
For details on how to create and use practice clinical notes take a look at our Practice Clinical Notes Templates web page.
If you want to make a quick note, to keep on the patient's record which alerts staff each time the patient's record is opened, use Patient Notes. We have a helpful web page about this - Patient Notes
Additional Support Documents to help with Templates
Clinical Notes Templates